Executive Administrative Assistant - International Coordination

Join a dynamic international team as an Executive Administrative Assistant - International Coordination in the heart of Bali. This role offers a unique opportunity to bridge operations between our local office and global partners, particularly in Germany. You will play a pivotal role in ensuring seamless off

At Private Advertiser, we are a leading advertising agency with a rich history of innovation and excellence. Our Denpasar office is a vibrant hub of creativity and collaboration, where international and local teams work together to deliver exceptional results. As an Executive Administrative Assistant, you will be at the forefront of our international coordination efforts, supporting our global partners and ensuring that our operations run smoothly.

In this role, you will handle a wide range of administrative tasks, from scheduling meetings and coordinating travel arrangements to managing project timelines and preparing reports. You will also be responsible for maintaining our office's communication systems, ensuring that all stakeholders are kept informed and aligned. This is a fantastic opportunity to develop your administrative skills while contributing to a truly international team.

📋 Tanggung Jawab Pekerjaan

• Coordinate and manage international travel arrangements for our German partners, including visa applications, flight bookings, and accommodation reservations.
• Assist in the organization of international meetings and events, ensuring that all logistical details are handled efficiently.
• Maintain and update our international project databases, ensuring that all information is accurate and up-to-date.
• Prepare and distribute meeting agendas, minutes, and action plans to all relevant stakeholders.
• Handle incoming and outgoing communications, both internally and externally, ensuring that all messages are clear, concise, and delivered on time.
• Manage office supplies and equipment, ensuring that our workspace is well-maintained and functional.
• Support the administrative team in the preparation of reports and presentations for our international partners.
• Assist in the coordination of international training programs and workshops, ensuring that all participants are well-prepared and informed.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, International Relations, or a related field.
• Minimum of 3 years of experience in an administrative or coordination role, with a focus on international operations.
• Proficient in English and German, both written and spoken.
• Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
• Experience with project management software such as MS Project or Trello.
• Familiarity with international travel regulations and procedures.
• Excellent communication and interpersonal skills, with the ability to build and maintain positive relationships with both local and international stakeholders.
• Ability to work independently and as part of a team in a fast-paced, dynamic environment.

🛠️ Keahlian

Lowongan Terkait